BRAMLEY BUFFALOES RUGBY LEAGUE COMMUNITY CLUB

Minutes of the Board Meeting

Held on Thursday 28th January 2010 at 7:30 pm at Stanningley Sports and Amateur Rugby League Club

1. APOLOGIES FOR ABSENCE

   There were apologies received from Maureen Oakley, Pamela Stemson, Cliff Spracklen, Lee Spracklen.

2. MINUTES OF THE LAST MEETING

   The minutes of the previous meeting held on 29th October 2009 were approved. Proposed by Martyn Cheney and seconded by Stephen Crossley.

3. MATTERS ARISING

   1. Due to Prior commitment Nigel was unavailable for the meeting and so there was no report.

   2. PPD were in financial trouble and the decision was taken to seek a new main sponsor.

4. DECISION AND FINANCE ITEMS

   1. FINANCE REPORT

      We had £2635 in the bank prior to the meeting.
      The Rugby League had provided £1000 prize money following the Grand Final.

   2. KIT

      Graham Nash had approved a kit design, which we were going to go with, until his financial problems.  Need to find a sponsor ASAP; if no sponsor by deadline for ordering replica shirts, then we would use Resource Print Solutions as the main shirt sponsor.

   3. SEASON TICKETS 2010

      We have sold over 40 season tickets to date.  Sent a mail shot out to all shareholders informing them of all the deals we had available.

   4. CHANGE OF ROLES

      Martyn proposed that Nigel Brayshaw replace Cliff Spracklen as a cheque signatory, primarily as a result of Cliff now being located permanently in Bridlington. Nigel would also hold the cheque book and make payments. Pam would take on all membership and Administrative roles from Martyn.  This was agreed in principle, however as Pam was not present at the meeting it was agreed to carry this item over to the November meeting for further discussion and approval.  Action PS to Add to Agenda for February Meeting

5. INFORMATION/DISCUSSION ITEMS

   1. SPONSORSHIP FOR 2010

      It was agree that we would seek new sponsors, as well talk to the remaining 2009 sponsor for a renewal.
      We agreed we should approach companies  Action MC to arrange letters

   2. CHANGES TO CLUB CONSTITUTION / INTRODUCTION OF BOARD MEMBER POLICY / CODE OF CONDUCT

      Martyn advised that the club’s current constitution contains a number of anomalies and inaccuracies and does not reflect the type of constitution now recommended for use by clubs by Supporters Direct.  Martyn circulated examples of existing club constitutions and explained some of the main changes that would need to considered/implemented.  It was agreed that some fundamental changes had to take place in order to allow the to club to move forward, progress and have a solid constitution.  As this was deemed a complex matter it was agreed that a working party comprising Martyn, Lee and Cliff would review the changes required and report back to the board at regular intervals with progress reports.  Action MC/CS/LS to meet to discuss this

   3. AWARDS DINNER 2010

      We are looking to hold this years awards dinner at Stanningley Sports And Amatuer Rugby League Club on Friday 8th October 2010, subject to Mike Stephenson’s availability.  Action MC to confirm Mike’s availability, ALL to think of what we want to do.  PS to add to Agenda for Next Meeting

   4. FUND RAISING

      Martyn raised the subject of fundraising, and asked around for ideas.  Martyn explained that we currently had the following Funding Schemes in place –

      1. Affiliate Scheme via easyfundraising, where a % of online shopping at certain shops would be directed toward the buffaloes.
      2. Recycling scheme for Mobile Phones and Inkjet Cartridges.
      3. Ticket Schemes via the RFL for Wembley and Super League Grand Final.

   Martyn went to talk about a scheme that Scarborough Athletic use where they get people to pledge 50p per goal scored, obviously we would suggest Tries scored.  With 50% of the amount going to a Charity, Bramley Elderly Action was Chosen.  Amounts pledged would be payable in two amounts one after the ninth game and one prior to the play offs starting.  Action MC to produce form

   Graham Suggested we run a guess the score sweep, each go been £1 or 50p, with a prize pot of 50% of the proceeds with a maximum of £50.  Action GF to produce form and rules.

   5. FIXTURES

      2010 fixtures are almost sorted.  We’ve two pre-season games scheduled for 28th March and 11th April, with the League starting on Sunday 18th April with an Away trip to Hemel.  Problem with the 15th May ome game, as Stanningley isn’t available on the 15th May and the opposition so far refusing to come on any of the proposed alternative dates (update 5th Feb – game fixed for Sunday 16th may).

6. ANY OTHER BUSINESS

   1. MATCH SPONSORS

      Mark brought up that he could be able to get a match sponsor or two but what could we offer them?  Steve suggested taking them for a meal, some drink, back to the ground and then some drinks post game.  Action SC to investigate local pubs for meals.  PS to Add to Agenda for next meeting

   2. FUNDING OPTIONS

      Martyn reported that Lee Spracklen had been in discussion with a Charity fundraiser and that he would report back at the next meeting.  Action LS to hold formulative discussion and report back to next meeting.  PS to add to Agenda for next meeting

   3. CLUB 5 YEAR STRATEGY PLAN

      Andy talked about the 5-year plan that he has started to produce And that we need to move on it.  This needs discussing at a meeting outside of the normal monthly meetings otherwise it will get lost and a meeting will be arranged accordingly.  MC/AC to Co-ordinate to arrange meeting prior to the 25th Feb.

   4. BOND FUND

      Andy talked again about the need to set up a Bond Fund with immediate effect. This would enable the club to work towards a monetary goal and be a repository for donations etc.  PS Add to Agenda for Next Meeting

DATE OF NEXT MEETING

Thursday 25th February 2009 at 7.30 pm at Stanningley Sports and Amateur Rugby League Club.

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